Templates
The property condition report
Free property condition report templates with complete filled-in examples: the full PCR, the executive summary, and the Fannie Mae Form 4099 report. Editable Word, no signup.
A property condition report is read months after the walk-through, by a lender's credit committee, an investment committee, or a servicer who has never stood in the building. It is judged on whether a stranger can follow the reasoning from what was observed to what is recommended — and, critically, can accept an observation while disputing the number attached to it.
Each page here gives you the sections in the order a reviewing client expects, guidance on what belongs in each, and a complete filled-in example written against a realistic fictional property. Blank templates are everywhere; a filled one is not.
6 templates in this section
ASTM E2018-24 Property Condition Report Template
An ASTM E2018-24 property condition report template with a filled-in example — plus what changed in the 2024 edition and who the guide binds. Free Word download.
Template + worked example + .docx
PCA Executive Summary Template & Example
An executive summary template for a property condition report, with a filled-in example: what belongs in it, what does not, and the totals it must reconcile.
Template + worked example + .docx
PCA Reliance Letter Request Template & Example
A PCA reliance request packet identifying the report, proposed relying party, transaction and open terms. Worked example and free Word template.
Template + worked example + .docx
PCA Scope of Work Addendum Template & Example
Document a proposed change to a commercial PCA scope: purpose, tasks, access, deliverables and authorization. Worked example and free Word template.
Template + worked example + .docx
PCA Draft Comment Response Log Template & Example
Track lender comments on a draft PCA through responses, evidence and report revisions. Includes a worked example and free Word template.
Template + worked example + .docx
PCA & Phase I ESA Coordination Template & Example
Coordinate a PCA and Phase I ESA for commercial acquisition due diligence: dates, separate reports, shared access and open actions. Free Word template.
Template + worked example + .docx